MEMBER CODE OF CONDUCT
United Horned Hair Sheep Association, Inc. |
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BYLAWS
MEMBERS’ CODE OF CONDUCT
The United Horned Hair Sheep Association, Inc. and it’s divisions expect all members to promote
recognition and education, to the best of their abilities, of the breeds they own, with honesty and
integrity and to conduct all business with honesty and integrity and to abide by the Code of Conduct
below or as adopted by the Board of Directors.
REGISTRATION AND OTHER REGISTRY BUSINESS:
GENERAL:
IN CONCLUSION
From the ARTICLES of INCORPORATION:
Members are expected to abide by all rules and regulations and Bylaws of UHHSA and the division
(s) of which they are members. If it has been found that a member chooses to not follow the
guidance of UHHSA or a division, that member, upon a simple majority of votes of the Board of
Directors, may be suspended from membership. The suspended individual may appeal to the
UHHSA Board of Directors after a period of 90 days. If appealed by individual, the UHHSA Board of
Directors may vote to lift the suspension and reinstate the individual or to continue the suspension
for a second period of 90 days. After the second period of 90 days, the individual may appeal again
to the UHHSA Board of Directors. The Board of Directors at that time may vote to continue the
suspension or to expel the individual permanently. Egregious offences may include immediate
expulsion by the Board of Directors with a simple majority vote. The Board of Directors may consult
the opinion of the UHHSA Officers when dealing with suspension or expulsion situations; however,
all involved will be respectful of any pertinent confidentiality issues.
MEMBERS’ CODE OF CONDUCT
The United Horned Hair Sheep Association, Inc. and it’s divisions expect all members to promote
recognition and education, to the best of their abilities, of the breeds they own, with honesty and
integrity and to conduct all business with honesty and integrity and to abide by the Code of Conduct
below or as adopted by the Board of Directors.
REGISTRATION AND OTHER REGISTRY BUSINESS:
- Members are expected to complete forms with legible printing or hand writing as the
Registrar can not be held accountable for illegible writing. If the information is unreadable,
AccuRegister will attempt to interpret the letters. AccuRegister assumes no responsibility for
misinterpretation of what is submitted and will simply make a ‘best guess’ when there is a
question regarding a letter, name, etc.. Applicants will be charged the current
registration/recording fee for corrections to their certificates when the original form was not
readable. It is recommended that applicants type their information or print clearly. - Flock Prefixes and Registration Numbers are assigned by AccuRegister.
- Information will be recorded exactly as it is submitted on the forms. If additions or
corrections are required, the owner must submit a new application with the old certificate
(with corrections) including the current fees if any prior to reprocessing. Please Click Here for
FEE SCEHDULE - AccuRegister is responsible for all errors and omissions that AccuRegister makes. They
will issue new certificates and make every attempt to correct the situation when this
happens. There will be no charge for this service. However, in all cases, the previously
issued certificate must be returned to accuRegister prior to issuing a new certificate.
Postage incurred when mailing back the Certificate for corrections will be paid by the owner
of the sheep. - AccuRegister reserves the right to determine if any photographs submitted are
acceptable to be printed on a certificate. They will use the guidelines established by UHHSA,
Inc. to determine what is acceptable. - If applicable, colors and patterns will be either determined by the applicant or
AccuRegister according to the instructions received from UHHSA, Inc. If applicant allows
AccuRegister to determine the color(s), decisions made by AccuRegister will be considered
final. In cases where the applicant chooses the coloring and pattern, AccuRegister will have
the final say on color and pattern for sake of consistency. Certificates returned due to
disagreements over color and pattern issues will be reissued at the current rate. - Forms submitted without the current UHHSA, Inc. fees will not be processed. An email
notification will be the only response to these types of submissions unless the applicant has
stated an email notification is not acceptable or the email is returned. - The Board of Directors will be notified by AccuRegister if there is no response from the
initial notification by AccuRegister for ALL instances when applicants do not respond to initial
contact by AccuRegister. - Overnight Service: Current postal rates plus $20.50 (not for sheep of unknown
backgrounds requiring inspection, subject to overnight U.S. Post Office service availability,
receive applications Mon - Fri in office and the Certificates would arrive at your location the
next day) - Only the rightful owner of a sheep can register sheep.
- Only the individual, family or farm to whom the Flock Prefix has been assigned may
register a lamb/sheep under that Flock Prefix - Members are expected to be honest when providing pedigree and other information to
the registrar, UHHSA, Inc., and to customers. UHHSA and AccuRegister relies on the
honesty and integrity of the breeders. - Members should not attempt to re-register already registered sheep under different
Flock Prefix or attempt to add their Flock Prefix to the official names of registered sheep with
different Flock Prefixes. - Members should not change the Flock Name or name of a sheep in another UHHSA,
Inc., recognized registry when providing known, registered, pedigrees of ancestors of their
sheep. - No flock names can be changed when transferring from one registry to another except
for flock names being converted to a flock prefix by the UHHSA Registrar. - Members should not change Registered Names unless it is to correct mistakes caused
by human error on the part of the Registrar or Member. - Members must not knowingly misrepresent sheep as meeting Registration
Requirements when they know sheep do not meet the requirements. - It is the responsibility of the breeder to submit registrations and transfers to new owners
within the timely period of 30 days from the date of the sale. Both a registration and a
transfer of ownership may be submitted by the breeder of the sheep being sold at the same
time, however, the appropriate fees must be included. PLEASE CLICK HERE TO SEE THE
CURRENT FEES. - Members are encouraged to make photocopies of items physically mailed to the
registrar and to retain pertinent emails. - If something is disputed with the registrar and can not be worked out between the
member and the registrar, please contact the Board of Directors.
GENERAL:
- Members are encouraged to maintain breeding records and some type of health records.
- Members are encouraged to seek out new knowledge and ways of raising, caring or
marketing their sheep - always seeking to improve conditions, sheep performance, and over
all goals for your flock and individual sheep. - Members are encouraged to share what they have experienced or learned in regards to
sheep care and health with other members. - Members are responsible for checking their listing on the UHHSA, Inc., website and alert
the Secretary if there is a mistake or if the information changes. - Members are responsible for ensuring that the United Horned Hair Sheep Association,
Inc., has current and accurate contact information. - Members are expected to submit accurate information to the registrar, to UHHSA, Inc.,
and to customers. - In order to have no doubt which ram is the sire to a lamb produced 5 months later, it is
suggested for rams over 3 months old to be removed and separated from the breeding herd
flock. Only one ram (over three months old) should be with the breeding flock at any time to
insure accurate identification of the sire of lambs produced. - Members are expected to treat people with respect and professionalism when
conducting business or during times of dispute. This includes issues involving the Registrar
and the registry company as well as issues with the divisions and within UHHSA, Inc., as a
whole.
IN CONCLUSION
From the ARTICLES of INCORPORATION:
Members are expected to abide by all rules and regulations and Bylaws of UHHSA and the division
(s) of which they are members. If it has been found that a member chooses to not follow the
guidance of UHHSA or a division, that member, upon a simple majority of votes of the Board of
Directors, may be suspended from membership. The suspended individual may appeal to the
UHHSA Board of Directors after a period of 90 days. If appealed by individual, the UHHSA Board of
Directors may vote to lift the suspension and reinstate the individual or to continue the suspension
for a second period of 90 days. After the second period of 90 days, the individual may appeal again
to the UHHSA Board of Directors. The Board of Directors at that time may vote to continue the
suspension or to expel the individual permanently. Egregious offences may include immediate
expulsion by the Board of Directors with a simple majority vote. The Board of Directors may consult
the opinion of the UHHSA Officers when dealing with suspension or expulsion situations; however,
all involved will be respectful of any pertinent confidentiality issues.
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| THIS website is copyright May 2009 by United Horned Hair Sheep Association, Inc. Active Members of UHHSA are permitted to use information on their website to help in ethical and honest promotion and education about the breeds represented. However, a link to this website should be provided. Pictures are copyrighted by owners of the sheep pictured and permission will need to be sought to use the pictures. |